21 March 2009

February 22, 2009 - Membership Meeting Minutes

Mary Wagner, President, opened the general membership meeting at 2:20 pm on 22 Feb 2009 at the New Braunfels Public Library.  Members attending were Mary Wagner, Ruth Krimsky, Ashley & Cliff Bergfield.  Ruth passed out ALPEA membership cards to those members present.

Mary gave a brief report on where the club stands with regards to retrieving the club’s items from the previous board and the steps made toward updating information with the Secretary of the State, the IRS, and our 510C status.  Finally, everything regarding the club and these offices has been changed to the new administration address and listing of officers.  The 501C paperwork is now in hand and available for those who need copies.  After an unapproved change of address with the IRS, to an unknown address by unknown persons, Mary was able to get it changed to another address that is shared only with the executive Board of Directors and it is password protected with the IRS.  Per the 501C, ALPEA is declared a non-profit corporation with tax-exempt status, but donations to it are not tax deductible for the donator.

Ruth passed out the January 2009 Membership Meeting Minutes to the members present.  They were accepted unanimously.

Ruth explained that the Treasury status is still incomplete until we determine if there are additional bank accounts.  We are still trying to find out as much as possible about the financial trail of the club from the previous 2 ½ years.

Karen Turner, ALPEA Vice President, is our new Webmaster.  Karen will be changing the web server as soon as possible.

The Futurity status has not changed since the last meeting.  The 2009 Futurity is officially cancelled.  An open futurity scheduled for September in Rosenberg, TX, is being discussed.  There are many details to work out and the final decision has not yet been made.

Cliff is willing to help change the name of our club, if and when that is decided to do.  For now that discussion and decision has been tabled.

Ruth motioned and Ashley seconded that any member not in good standing with either ALPEA or PHBA, or both, would not be allowed to attend any meeting of ALPEA.  It passed unanimously.

The ALPEA April trail ride was discussed.  Ashley is willing to create posters and flyers to be distributed to feed and tack stores.  As of now the trail ride is set to be on Saturday, 18 April 2009, in Nixon, Texas.  When more details are determined, Ashley will create the advertisements, flyers, and posters.

Things to do include: 

-  Going to Bank of America and getting all possible records from old accounts, closing the current account, and establishing new accounts at Security Service Federal Credit Union.

-  Rework several articles in the by-laws and present the changes to the membership-at-large for approval.

-  Contact Detective Laughlin to see where we are with the investigation and legal progress.

-  Provide youth membership list with addresses to Ashley Bergfield & add Cliff to the list of ALPEA email recipients.

-  Insurance for equine-related clubs and all club related activities needs to be acquired.

The next meeting has been set for 3:30pm, 21 March 2009 at the New Braunfels Library.

The meeting adjourned at 4:10 pm.

Respectfully submitted,                                                                                                             Approved/accepted by

D. Ruth Krimsky, ALPEA Secretary/Treasurer                                                                       Mary Wagner, ALPEA President